16 years of expertise writing resumes, cover letters, LinkedIn profiles, and providing interview career coaching to help clients land the perfect position.

Resume Writing for Administrative Jobs

Hospital Administrator JobA resume needs to be targeted, and this includes resume writing for administrative jobs. It is important to have an accomplishment based resume when applying for administrative positions, which are found in many different types of companies. When writing your resume, you need to include keywords that are relevant to the position. There are many types of administrative positions, including: file clerk, receptionist, clerical support, switch board operators, data entry, billing and collections, accounting, and office manager.

Present Your Expertise

The best administrative resumes are those that show your capabilities, as well as your flexibility and willingness to take on new or additional responsibilities. When writing your resume, include your areas of expertise, such as: client relations, administrative processes, budget administration, records management, research and analysis. Many small offices use one administrative person to perform multiple tasks. Those who get along well with others, can work independently, and have the ability to lead are good candidates for administrative positions. Employers are also looking for those who have knowledge and expertise in using software programs, such as MS Word, Excel, and PowerPoint.

Show Your Relevant Experience

Your administrative resume should focus on your many, varied skills and your expertise. For example, if you are applying for an office manager’s position, you’ll want to show that you have experience in managing an office environment and that you understand what it takes to keep an office running smoothly. Often this involves knowing who to call when additional support is needed.  Administrative positions are primarily focused on abilities you’ve learned through previous employment. You can also use your life-based skills in an administrative position.  If you have been a stay-at-home mother, for example, use the skills needed to run a household as examples of your capabilities.

Communication Skills

Many administrative positions require that you work directly with clients. You’ll need to show that you have the communication skills needed to do the job successfully. Many positions require you to communicate with clients all day, so emphasis should be placed on your verbal communication skills. More and more emphasis is now being placed on technical knowledge of computer skills. In fact, many small businesses use the office manager as the person who assists in keeping the computers and telephone systems functioning. If you have taken any special computer courses, be sure to list these accomplishments on your resume.

The Administrative Role Has Evolved

Some administrative jobs require only a high school education while others, such as accountant, require specific degrees. The administrative role has changed over the past ten years. More companies have fewer employees, which mean many functions are included in each administrative position.

There are many firms wanting to fill administrative positions. Besides looking for a full time permanent position, you may be interested in part time or temporary work.  Temp agencies are a great source of administrative work. One of the advantages of a temp role is that you can try out a position before committing long term.

You will get more interviews and better jobs with a professional resume and cover letter. Click here to view a professionally written administrative resume sample.

Be sure to comment and share this article below with other job seekers! If you’re looking for an administrative role and could use some help, reach out to Candace for assistance.

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